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AILeadership and strategyRisk and compliance
Your AI policy can fit on one page. Here is what to put on it
Staff are already using AI tools, whether or not there is a policy. A short, clear page protects the business and lets people use AI well. What to put on it.
A policy that runs to twenty pages will not be read. One page, clearly written and revisited every six months, will be. Its job is to make good use easy and risky use obvious.
What to put on the page
- PurposeWhy the business uses AI, and what it hopes to gain.
- Approved toolsWhich tools staff may use, on business accounts, and how to request others.
- Never sharePersonal data, client confidential information, passwords, unpublished financial results.
- Check the workThe person using AI is responsible for the result, and checks facts and figures.
- Be openTell clients or colleagues when work has been substantially produced by AI, where it matters.
- AskWho to ask when unsure, and how to report a mistake.
Making it stick
- Show examples of good use, not only rules.
- Give people access to a safe, approved tool, so they do not use risky free ones.
- Review the policy when you adopt a new tool or the law changes.
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This insight is general information, not advice for your circumstances. Talk to us before acting on it.